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Toronto | Full Time

Office Coordinator

Role

Based in Mississauga, and under the direction of the Sales Director, the Office Coordinator will support the team with the daily operations in Ontario.

Responsibilities

  • Provide outstanding customer service in person, by phone and email to internal and external customers
  • Manage the front of house efficiently in a multi-tasked environment and ensure deadlines are met
  • Organize and maintain documents, digital files, emails
  • Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/team
  • Schedule timely pick-ups and delivery of wine samples
  • Assisting teams with wine orders and data entry
  • Provide a high level of administrative support ensuring quality service and professionalism
  • Schedule and organize meetings
  • Organize the office layout, and oversee office equipment maintenance
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services, building maintenance
  • Assemble data and prepare periodic and special reports, manuals and correspondence with third party partners
  • Provide administrative support to other members of the senior management team, as needed
  • Assist with event planning and execution, as needed
  • All other related administrative tasks

Education et experiences

  • Relevant experience in an administrative support role
  • Excellent computer skills, especially Excel, PowerPoint, and Outlook
  • Experience in customer service

Skills

  • Excellent interpersonal skills
  • Strong work ethic, self motivated
  • Know how to plan and manage priorities
  • Organization/Planning skills and acute attention to detail
  • Understanding of French (not mandatory but an asset)

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